Appletree Medical Group
Forms Department Administrator - IMG & ITP
Nepean, Ontario•Full-time
CA$20+ hourly
CA$20+ hourly
About the Job
Who We Are:
Appletree Medical Group is Canada’s most progressive multi-disciplinary medical organization. We support and manage the practices of Ontario’s leading family physicians and specialists, including those delivering innovative virtual healthcare services.
For more than two decades, we have partnered with talented, driven individuals who share our mission to improve access to high-quality community healthcare across Canada. As we continue to grow, our journey now extends beyond borders—supporting communities around the world as they work to rebuild and expand access to care.
We are only just getting started. Discover how you can join our exceptional team and play a role in shaping the future of community healthcare.
For more than two decades, we have partnered with talented, driven individuals who share our mission to improve access to high-quality community healthcare across Canada. As we continue to grow, our journey now extends beyond borders—supporting communities around the world as they work to rebuild and expand access to care.
We are only just getting started. Discover how you can join our exceptional team and play a role in shaping the future of community healthcare.
Why You Should Join Us:
At Appletree, we offer a wide range of career opportunities for individuals seeking meaningful experience in the healthcare industry. Our roles are well suited for medical school hopefuls, those exploring a career in healthcare, foreign medical graduates, individuals still discovering their career path, and experienced professionals eager to make a positive impact in their community.
We are committed to supporting our team members with opportunities for growth, flexible work hours, access to premium healthcare services for you and your family, a flexible benefits plan, and hands-on experience that helps jumpstart careers while fostering ongoing professional development.
We are committed to supporting our team members with opportunities for growth, flexible work hours, access to premium healthcare services for you and your family, a flexible benefits plan, and hands-on experience that helps jumpstart careers while fostering ongoing professional development.
The Opportunity:
Appletree Forms Clinic is seeking a detail-oriented and efficient Forms Department Administrator to support our physicians by completing Attending Physician Statements (APS) and medical forms. This is a full-time role ideal for individuals with a background in medicine and a detail-oriented mindset.
Compensation & Career Development:
- Hourly Wage: $20 per hour.
- Training Requirements: Successful completion of all required training milestones, exams, and certifications within the first three (3) weeks of employment.
- Performance Review: Following a three (3)-month probationary period, IMAs are eligible for a formal performance review.
Benefits:
- Comprehensive benefits package including vision, dental, medical, and paramedical services.
- Benefits eligibility begins after six (6) months of continuous full-time employment.
What You'll Do:
- Review patient medical records and encounter notes to accurately identify diagnoses, impairments, treatment plans, and other information needed to complete forms.
- Complete Attending Physician Statements and other medical questionnaires on behalf of Appletree physicians.
- Conduct brief patient interviews and finalize required forms within 30 minutes per case.
- Maintain a daily output of at least 10 completed forms or APSs.
- Communicate clearly with physicians, patients, and clinic staff to ensure accurate and timely form completion.
- Collaborate with the clinic team and actively participate in weekly internal and external scrum meetings.
What We're Looking For:
- Medical degree completed.
- Successful completion of the MCCQE Part I.
- Previous residency interviews in Canada or the United States considered an asset.
- Recent clinical medical experience within the past five (5) years considered an asset.
- Prior experience in a clinical administrative role is considered an asset.
- Excellent English communication skills (verbal, written, reading, and comprehension) to effectively interact with patients, families, and healthcare professionals; additional languages are an asset.
- Permanent eligibility to work in Canada (Canadian Citizen or Permanent Resident), or possession of a valid work permit extending beyond 12 months (no sponsorship available).
- Minimum typing speed of 40 words per minute for data entry.
- Strong understanding of medical terminology, clinical procedures, and patient care protocols.
- Proficiency with electronic medical record (EMR) systems and related clinical software.
- Basic IT skills and familiarity with computer systems.
- Professional Skills & Attributes
- Exceptional customer service and interpersonal skills.
- Highly organized with strong attention to detail.
- Professional, reliable, and committed, with a positive attitude and enthusiasm.
- Respectful, collaborative, and able to work both independently and as part of a multidisciplinary team.
- Passion for continuous learning, training, and professional development.
What's Next:
Our hiring process is thorough and designed to ensure a strong mutual fit—both for you and for our organization. We are committed to fairness, equity, and diversity, and as such, candidates will have the opportunity to meet and engage with multiple members of our hiring team throughout the process.
The screening stage includes application questions and an initial video interview. Candidates who successfully advance to the selection stage will be invited to a live interview, during which detailed information about the role will be shared. This stage also provides candidates with the opportunity to ask role-specific questions and make an informed decision about joining our team.
Appletree is committed to the full inclusion of all qualified individuals. In support of this commitment, reasonable accommodations are available for candidates with disabilities throughout the recruitment and interview process. If you require an accommodation, please contact careers@appletreemedicalgroup.com.
The screening stage includes application questions and an initial video interview. Candidates who successfully advance to the selection stage will be invited to a live interview, during which detailed information about the role will be shared. This stage also provides candidates with the opportunity to ask role-specific questions and make an informed decision about joining our team.
Appletree is committed to the full inclusion of all qualified individuals. In support of this commitment, reasonable accommodations are available for candidates with disabilities throughout the recruitment and interview process. If you require an accommodation, please contact careers@appletreemedicalgroup.com.
About Appletree Medical Group
The Appletree difference
Founded in 1992, Appletree Medical Group is one of Canada’s largest multi-specialty groups. Our growing network of modern medical facilities across Ontario enables our doctors to provide world-class medical care to our patients.
Working with highly-trained staff and the latest technology, our physicians are able to deliver the best care possible for patients and their families in our communities.
Our Mission
Appletree Medical Group exists to professionalize, and improve access to, community healthcare in Canada. We provide comprehensive healthcare solutions when, and where, they are needed. We use technology and efficient clinic workflows to optimize medical practices for physicians, while creating flexible and accessible healthcare experiences for our patients.
Founded in 1992, Appletree Medical Group is one of Canada’s largest multi-specialty groups. Our growing network of modern medical facilities across Ontario enables our doctors to provide world-class medical care to our patients.
Working with highly-trained staff and the latest technology, our physicians are able to deliver the best care possible for patients and their families in our communities.
Our Mission
Appletree Medical Group exists to professionalize, and improve access to, community healthcare in Canada. We provide comprehensive healthcare solutions when, and where, they are needed. We use technology and efficient clinic workflows to optimize medical practices for physicians, while creating flexible and accessible healthcare experiences for our patients.